Registration

Boys opens January 24th, 2023 12PM local to the event

Girls opens January 24th, 2023 12:30PM local to the event

Registration Links
 

Club Portal (AB, SK, MB, NS, BC, NL)

Club Administrator use your SportLoMo admin login link to access Registration. 

Rostered Coaches/Officials (Team Managers) assigned to a team roster Click Here

Non-Club Portal (ON, QC, NB, PEI and the Territories)

Click Here

Registration How-To

All team registrations for Nationals are done on SportLoMo. For assistance with registering a team, please consult the Nationals Registration Guides (updated Jan 10th, 2023).

Club Portal (AB, SK, MB, NS, BC, NL)

Club Administrator

Club Administrator Portal Registration Guide 

Rostered Coach/Official (Team Manager) *appropriate membership required 

Rostered Coach/Official (Team Manager) Login for Club Portal Registration Guide Coaches or Team Managers (parents) added to their Team's Roster on the Club Portal 

*Membership varies by PTA for adding Parents to Team Staff, please contact your PTA.

Non-Club Portal (ON, QC, NB, PEI and the Territories)

Non-Club Portal Registration Guide 

If you are unsure which registration process (Club vs Non-Club Portal) please reach out to your Provincial membership coordinator.

We encourage teams to be prepared to register at the time of registration opening as events fill quickly.

Please note that registration closes April 7th, 2023.

Reminder! Teams may only register for their declared age category during the stated age-specific registration dates. For teams interested in playing in multiple age categories or in an older age category, please see the “Teams Playing Up” section for further details.

The 2023 registration fee for 14U is $1060.

Rosters

All players and team staff participating at Nationals MUST be the same as those listed on the roster for their PTA Championship.

Important Reminder! The roster lock date for teams from New Brunswick who are attending Nationals will be April 7th, 2023 (registration closing date).

Roster Exemption 

Please complete a request form if you wish to make a change to your provincial championship roster for VC Nationals. Please note that exemptions will only be granted under exceptional circumstances. All team personnel changes must fall within the guidelines listed in the Coach Certification Policy. Player changes should fall within the following guidelines:

• Teams must have seven (7) or fewer players remaining for their Nationals roster
• Incoming player(s) must have played the current season with the same club
• Incoming player(s) could not have played on a team who was declared at an older age category during the current season (16U player who played on a 17U team during the same season)

Coach/Team Staff Exemption Form
$50 for team personnel change

Athlete Exemption Form
$100 for player change

For questions regarding roster exemption please contact: Sandra de Graaff, Director, Domestic Competitions

14U Girls  04/14/23

14U Boys 04/14/23

For questions regarding the changing of team or club names please contact nationals@volleyball.ca with the details that you would like to alter.

We are at capacity, future invites subject to team withdrawals.

Each age/gender category will open for registration with fewer spots than are available in the event. Depending on the number of teams on the waitlist, VC will invite additional teams to fill the event. Once an age/gender category is full, VC will maintain a waitlist to invite teams as additional space becomes available or if a team withdraws; waitlisted teams will be offered a spot in the tournament based on their position on the posted waitlist.

There is no cost to register onto the waitlist for an event. A team will only be charged once the invitation to join the event has been accepted.

To ensure that VC can invite teams quickly and efficiently off the waitlist, a new process will be put in place for 2023. Here are some notes on what to expect:

·        Registration will open at approximately 80% capacity for each event

·        By 3pm ET of each registration opening date, VC will directly notify all teams who are on the waitlist

·        Teams will be asked to review their Sportlomo account to ensure that they haven’t duplicated their team(s) on the waitlist by 9am the day following registration opening

·        Teams will only be invited off of the waitlist starting at 10am ET the day following registration opening

Please click the appropriate link to view the list of waitlisted teams for Nationals.(April 14, 2023). 

14U Girls 

14U Boys  

Any teams playing up by 1 or more divisions from their declared age category must wait until January 26th, 2023 to register for the older age group. This is to give all “of-age” teams a chance to register in their appropriate age group. Any team found in violation of this rule will be subject to removal from the tournament. If a team wishes to play up but the event fills before the play-up registration date, the team can register onto the waitlist on January 26th.

Example: a 14U girls team may register for the Halifax Nationals on January 24th. If that team wishes to also play in the 15U Nationals in Regina they must wait until January 26th to register for that event. If the 14U girls team plans to only compete in 15U Nationals, they must still wait to register until the January 26th registration.

If you wish to withdraw from Nationals, please complete the Team Withdrawal Form.

Teams who wish to withdraw from Nationals will be eligible for a refund as per the following timelines:

The registration closing date for the 2023 Nationals is April 7, 2023.

VC’s Stay to Play policy is in effect for the 2023 Nationals. This means that all participating travelling teams are required to book hotel rooms through the event’s Accommodation Management Provider (AMP), in order to be eligible to play in the tournament.

For more information on the Stay to Play policy, please review the Volleyball Canada Stay to Play Overview and our Frequently Asked Questions document.

VC is once again pleased to be working with HTG Sports Services who is the official AMP for Ottawa 2023. Please refer to the chart below for the tournament accommodation opening date.

Nationals Accommodations Contact Information

For questions regarding the Stay to Play Policy and Exemption Requests, please contact: nationals@volleyball.ca

Please refer to the below guides for an overview of the hotel booking process for HTG. VC strongly recommends teams review this prior to the booking portal opening.

HTG  Booking Guide

Hotel Preview Link: https://secure.htgsports.com/hrms.nsf/BTSRP_AvailHotels?OpenForm&ParentUNID=9FC01BE1887B0E048525884400652A1D 

Hotel Booking Link (Opening Feb. 23 @ 12 PM EST) : https://secure.htgsports.com/registration.nsf/BTSRP_EventAccess?OpenForm&eventid=9FC01BE1887B0E048525884400652A1D&pvw=0&lang=en

*Room Cap: Please note, to ensure all teams get access to accommodation there will be an initial cap of 13 rooms per team in Ottawa. If additional rooms are needed, teams can put a request in during the booking process. Requests will be reviewed after all teams have had an opportunity to book.

Volleyball Canada offers exemptions from the Stay to Play policy for both teams and individuals under the following categories:

1. Local Exemption:

If a team/player meets one of the criteria below, they would be eligible for a local exemption.

• If the team is based within the specified proximity distance from the competition venue.
• If member(s) of the team plan to stay with family or friends that reside within the specified proximity distance of the competition venue.
   

The proximity distance for Ottawa 2023 is 125KM.

Note: If your Club falls within the proximity distance, and your Club Team decides to book accommodations, bookings must be made through Hudson Travel Group (HTG) to help support the event. Hudson Travel Group will work with your Team to ensure your needs are met. Volleyball Canada has to report "Heads in Beds" to Host Cities to be able to secure funding to offset the facility rental costs to make this large event possible. Thank you for your support in bringing bigger and better events to Volleyball Canada members!

Pre-Approved Local Clubs – Volleyball Canada and the host PTAs have pre-approved local clubs who fall within the designated proximity distances. Any teams associated with a club on this list are automatically exempt from the Stay to Play requirement. No further action is required on their part. To view the list of clubs, please see the link below.

2023 Pre-Approved Local Club List

 *If your club is not listed but should be based on its club address, please have a club administrator complete the S2P Local Exemption Form to have your club reviewed.

2. Special Exemption:

For exemption requests that do not fall under the above category, a Special Exemption Request must be submitted.

Please note, previous booking exemptions will not be considered. Teams who book a hotel room outside the Stay to Play policy will be required to cancel their hotel bookings and book through the designated hotel provider.

Exemption Request Process: 

To apply for an exemption from the Stay to Play policy, please complete the online S2P Exemption Request Form. Volleyball Canada will respond with the result of the request within 10 business days. Exemptions are not final until official approval is received from Volleyball Canada. 

VC is piloting a new service for 2023, to assist clubs travelling with multiple teams to the same event.

Who is eligible:

• Any club with three (3) or more registered teams in a single event; AND,
• Clubs looking to have all teams stay in the same hotel.

Any club meeting the above criteria will be provided with the opportunity to book their entire group into one of the designated ‘large club’ properties. The designated hotels were selected by VC, and were chosen to ensure options meeting a variety of potential team needs.

How to Book: VC will email all eligible clubs/teams directly with full booking details before the end of January. Room caps will be enforced, as per each event’s guidelines. Clubs choosing to book via this method will be required to identify one team contact, who will act on behalf of all teams when booking.

Preview Links: Clubs can view the designated ‘large club’ properties via the Hotel Preview Links for each event. 

*Note, clubs are not required to book via this method and may choose to have their teams book accommodation individually during the regular accommodation booking window. 

VC is once again happy to partner with Absolute Travel Specialists for the 2023 Nationals season. Though not required, we encourage teams to book with Absolute Travel Specialists to take advantage of the following benefits:

• WIN: Book your team with Absolute Travel Specialists by January 29, 2023 and you will be automatically entered into a draw for a $500 credit towards your group flight booking.
• Hold Group Space: Absolute Travel is holding group space, permitting you to mix and match flights with Air Canada and Westjet from all gateways! Absolute Travel has secured group air seats from all major gateways, which ensures the best flight times for your team and families with competitive rates.
• Free checked bag and seat selection: Bookings include 1 FREE checked bag per person, round trip PLUS free seat selection! (Approximate value $120)
• Group pricing: Every person travelling with your team will pay the same price.
• Reserve with deposit only: Final payment required 75 days prior to travel date giving your team lots of time to fundraise if required. Names are not required at the time of deposit, just your estimated numbers.
• Payment options are available.
• Block reduction: You can reduce your group block by up to 20% without penalty.

Read past Nationals Participants' Absolute Travel testimonials!

Contact Elayne Pink - epink@absolutetravelspecialists.com or call toll-free 1-866-322-6538 - for more information, or to book today!

Did You Know?

• Air Canada Groups no longer provides group quotes unless you are an IATA registered agency, which Absolute Travel is.
• Absolute Travel has experience booking team group travel and has assisted Volleyball Canada Teams for all Nationals since 2015.
• WestJet has a long-standing group relationship with Absolute Travel.

Nationals are held over three (3) days, with Day 1 being pool play, Day 2 being power pools and Day 3 being playoffs. Day 1 and 2 are separated into two waves, AM wave (7:30 am – 2:30 pm) and a PM wave (2:45 pm – 9:45 pm) while Day 3 has all teams starting in the morning. During the first 2 days, teams play all other teams within their pools. After the first day of competition is complete, teams are “re-pooled” for day 2 of the competition in order to group teams of similar calibre together. Day 3 playoffs consist of teams playing in a single-elimination playoff bracket.

Last matches of day 3 are scheduled for 4:45 PM.

Important note for Tier Based schedules! Some teams will be ‘bubble teams’, this means they may switch waves from Day 1 to Day 2.

Schedule Template

Schedules will be available on iset.net within 1 week of competition.  Final Schedules will be available once all teams have checked in.  Please always refer to the Final Schedules posted on ISET for the most up to date information on match times/courts.

Seeding is being shared with coaches once all provincial championships have been completed for the specific age/gender category. Final seeding will be updated in ISET as soon as possible.

Master Practice Schedule:

This document will be updated every Friday by 3:00 PM EST. Please note, specific court numbers will be posted here, closer to the tournament.

For the Master Practice Schedules, CLICK HERE.

Book a Timeslot:

Teams may sign up for a practice time prior to their tournament at no charge. Teams are permitted a 45 or 60-minute practice slot and are asked to promptly exit the court space at the end of the reserved time. Practice times will be allocated on a first-come, first-served basis. Practice times are not guaranteed for all teams due to space and time available in each venue.

Practice time bookings will be available Thursday, March 16 at 12:00pm EST.

Click here to book.

The first draft practice schedule will be posted Friday, March 31 and will be updated every Friday by 3:00 PM EST time.

Teams may sign up for a practice time prior to their tournament at no charge. Teams are permitted a 45-60-minute practice slot and are asked to promptly exit the court space at the end of the reserved time. Practice times will be allocated on a first-come, first-served basis. 

Practice times are not guaranteed for all teams due to space and time available in each venue.

For information and questions regarding practice time bookings, please contact: nationals@volleyball.ca

Practice Time Booking How To Guide

Practice time bookings will be at Carleton University at: 1125 Colonel By Dr. Ottawa, On. K1S 5B6

Situated on unceded Algonquin territory beside the historic Rideau Canal, an official UNESCO World Heritage Site, Carleton University was founded by the community in 1942 to meet the needs of veterans returning from the Second World War.

Since those days, it has grown to become a leading university recognized for its leadership in teaching, research, community engagement and interdisciplinary study.

COURT MAP

Address

1125 Colonel By Dr. Ottawa, ON, K1S 5B6

Campus Map

Parking

All visitor parking areas on campus are programmed based on the rate of $4.50 per hour time period. Core/premium parking areas (Lot P1, P16) are enforced as four-hour maximum parking limit areas. There is a $6 daily flat rate on Saturdays and Sundays.

Parking rates and more information

Parking Map

Hotspot parking payment

Hotspot parking payment link for Ottawa Nationals Parking on May 2nd to May 7th from 7AM – 10:30PM.

HotSpot Link: hotspotparking.com

Discount code: VBC23

• Code is required on the validation link to get a discounted rate of $9.00 during the week.  It is not required (and will not work) on the weekend ($6.00).

Ottawa Nationals Parking QR Code:

Getting to the Venue 

Getting to Carleton University campus by bus (or O-Train) is a convenient option for many students faculty. The transitway is a big part of the OC Transpo public transit system. It provides rapid transit across the entire city on bus-only roadways and intersects with the O-Train. 

You can even combine cycling with you ride on public transit - the Rack & Roll program allows cycle their bicycles with them. Racks are installed on over 200 buses, including all articulated buses on Ottawa transit routes. 

Carleton University offers a number of food options for Nationals. Tim Hortons and Subway are located in the Carleton Athletic building, first floor. 

There will also be food trucks on site Rodney's Kitchen and Shawarma Palace, which will be parked in P5 near the Athletics facilities. 

Pre-book your Subway order!

Subway will be taking pre-order from teams interested in skipping the line and planning ahead. Teams must reach out by email at least 48 hours ahead of time and there must be a minimum of 10 sandwiches per order.

For more information and to place a pre-order, please click here.

*Please be advised that no outdoor food or beverages are permitted in the facility. Carleton University also advises all participants to eat outside due to limited space indoors. 

Thursday May 4th:

• Tim Hortons - 10am to 6pm
• Subway - closed 

Friday May 5th:

• Tim Hortons - 7am to 8pm
• Subway - 10:00am to 8pm
• Rodney's Food Truck - 11am to 5pm
• Shawarma Palace Food Truck 11am to 5pm

Saturday May 6th:

• Tim Hortons - 7am to 8pm
• Subway - 10:00am to 8pm
• Rodney's Food Truck - 11am to 5pm
• Shawarma Palace Food Truck - 11am to 5pm

Sunday May 7th:

• Tim Hortons - 7am to 5pm
• Subway - 10:00am to 4pm
• Rodney's Food Truck - 11am to 3pm

Pre-sale Tournament passes will be available for purchase on Thursday, February 16th at 12 pm (noon) EST. Tournament passes will increase to full price on Thursday, April 20nd at 12 pm (noon) EST.

Online Tournament pass sales will be deactivated on Monday, May 1st, 2023, at 12 pm (noon) EST.

NOTE: All event pass options will be available for purchase on-site.

Please note that athletes and team staff are not required to purchase an event pass as accreditation will be provided at Coach Check-in. 

For information and questions regarding event passes, please contact nationals@volleyball.ca or 613-748-5681.

Volleyball Canada is not responsible for any lost or stolen passes.

Pre-purchased event passes will be available for pick up at Will Call.  Make sure to have a piece of photo I.D. as well as proof of payment with you when picking up your pass.

Further information regarding ticketing hours and locations per event will be available in the spring.

If you are picking up a pass under another name, please have the printed confirmation of their purchase to receive these passes.

Click here to purchase your pass!

Select games of the 2023 Nationals will be live-streamed on Volleyball Canada’s YouTube page. Make sure to follow the account and check in on this page before the event kicks off where the links will be posted once available.

Ottawa – SportsCanada.TV
Court 1, 2, 3 and 4

Nationals will be using ISET Sports for reporting all results. Match scores will be updated upon completion of the match and made available to the public via the ISET website.

More details to come.

All Nationals will distribute the following awards:

• Medals
  • 1st, 2nd, and 3rd place medals (Championship Tier and each Division’s Championship tier)
  • 1st and 2nd place medals (all other tiers)
• Player of the Wave (Currently under review)
• Fair Play Award

All National Champions will be presented with the following:

• Medals
• Trophy
• Banner
• Hats
• Sponsor prizing (if available)

Awards Ceremony – Championship Tier:

Teams in the Championship Tier (formally known as Div 1, Tier 1) will be presented their medals, prizes, and any additional awards associated with the Championship Tier during the awards ceremony. Award ceremonies will be held on the last day of competition following the completion of their final match or shortly thereafter. Teams will be provided with further details regarding awards ceremonies closer to the event date.

All other medalist teams will collect their medals at a designated pick-up area. No formal ceremony will be held for medalists outside of the Championship Tier.

Player of the Wave (POW):

This award is currently under review.

Fair Play Award:

The Fair Play Award will be awarded to one (1) male and one (1) female 14U team participating at youth indoor nationals who have embodied the spirit of Volleyball Canada’s Fair Play Rule and have displayed support and consideration for their teammates as well as other participants. Fair Play awards will be presented to the winners on-court, on the third day of competition.

All coaches participating in Volleyball Canada’s National Championships are required to meet a minimum level of training and certification to ensure that every athlete is provided with a safe, inclusive, and responsible sport experience.

Guiding Principles

All athletes have the right to an NCCP Certified coach.

All coaches have the responsibility to:

• Have the required training to provide an environment that is physically, mentally, emotionally and socially safe for all athletes and participants.
• Have the required training to be able to provide a responsible learning environment that incorporates VC’s teaching methodologies, technical guidelines and long-term athlete development principles.
• Ensure that all training is current and updated as required, to be able to provide a safe and responsible sport experience for all.

A full breakdown of the Coach Eligibility Requirements, including deadlines, can be found here.

If you have questions regarding the Coach Eligibility Requirements for Nationals, please contact your respective Provincial/Territorial Association or email coaching@volleyball.ca.

Ottawa is Canada’s capital, a dynamic city of more than one million people located in Ontario at the border of Quebec. An urban centre on the edge of nature, Ottawa offers a bustling city life right beside vast outdoor beauty.

During your trip to Ottawa, explore the distinctive local neighbourhoods such as the historic ByWard Market, lively Glebe, or trendy Westboro Village. Bring your appetite and discover a deliciously diverse culinary community, with restaurants and food festivals inspired by a beautiful variety of cultures. Find your favourite stores and local treasures in this busy, yet relaxed, capital city. Travel by foot, bike, bus or car (and even paddle boats in the summer on the Rideau Canal) to get around.

Whatever your interests, there’s plenty to discover, see and do in Ottawa. Check out ottawatourism.ca for more information, recommendations and things to do during your visit! For the “tried and true” see the suggested Top 10 Things to Do in Ottawa. For updated information visit the Ottawa Insider blog or What’s Happening in the Ottawa Area page that’s updated weekly.

This Delegate Insider Badge grants you and a guest the opportunity to experience the most of Ottawa for less with these incredible discounts. No need to print this passport, simply present your valid event badge at participating businesses to enjoy. Please contact in advance to make a reservation or confirm availability. 

Please click here for all participating restaurants, museums, guided tours and other musts. 

Do you want to be a part of the action? VC is looking for Event Crew applicants for Nationals! The Event Crew is a crucial part of VC’s tournaments, assisting in venue set up/tear down, results, activations, ceremonies, and so much more!

If you’re interested in being part of this exciting event or would like to see the available positions, please see our Recruitment Form.

Sport Community Opportunities

Volleyball Canada (VC) is seeking event staff for various positions at upcoming National Championships. If you are a member of a volleyball club, an interested parent, or just someone looking to get involved in the community, we want to hear from you!  Events are primarily held throughout the month of May with opportunities across the country.

Roles include:

• Competition Director
• Court Director
• Results Manager
• Event Crew Manager
• Awards Manager
• Check-In Manager
• Court Set-Up/Tear Down

Staff will be compensated with a daily honorarium (starting at $175/day, increase with experience), per diem, travel & accommodations (as needed), pre-event & on-site training, and of course, the opportunity to be a part of VC Nationals, Canada’s largest amateur sporting event!

These opportunities are available on a recurring, annual basis and may extend to international and beach events.  Previous experience in volleyball is an asset but is not a requirement. If you are interested in learning more about this opportunity please contact competitions@volleyball.ca. general information regarding 2023 Youth Nationals can be found on our website.  Opportunities are available for 2023!